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GST Registration Documents Required for a Private Limited Company

GST Registration Documents Required for a Private Limited Company (Complete Guide – 2025)

If you’ve recently incorporated your Private Limited Company and are ready to start doing business in India, obtaining a GST Registration is an essential step—especially if your turnover is expected to exceed the prescribed limits or if you plan to sell online, trade interstate, or operate in specific sectors.

To make the process smooth, preparing the correct documents in advance is crucial. This guide will help you understand all the documents required for GST registration for a Private Limited Company and how to submit them correctly.

📌 Why Does a Private Limited Company Need GST Registration?

A Private Limited Company must obtain GST registration if:

  • Annual turnover exceeds ₹40 lakh (Goods) or ₹20 lakh (Services)

  • Engaged in interstate supply

  • Selling on e-commerce platforms (Amazon, Flipkart, Meesho, etc.)

  • Involved in import/export

  • Operating in sectors where GST registration is mandatory regardless of turnover

GST registration provides a unique GSTIN, enables tax collection, ITC claims, and builds business credibility.

📄 Documents Required for GST Registration of a Private Limited Company

Below is the complete checklist you’ll need:

1. Certificate of Incorporation

  • Issued by the Registrar of Companies (ROC)

  • Confirms legal formation of the company

2. PAN Card of the Company

  • Mandatory to link GST with company tax records

3. Memorandum & Articles of Association (MOA & AOA)

  • Required to verify business objectives and structure

4. Board Resolution / Letter of Authorization

A resolution authorizing a director to apply for GST registration.
Must include:

  • Name of authorized signatory

  • DIN and PAN

  • Company seal (if applicable)

5. Identity Proof of Directors

Any of the following:

  • PAN Card

  • Aadhaar Card

  • Passport

  • Voter ID

  • Driving Licence

6. Address Proof of Directors

One of the following:

  • Aadhaar Card

  • Passport

  • Voter ID

  • Driving Licence

  • Latest utility bill

7. Registered Office Address Proof

Depending on ownership:

If Owned Property

  • Latest electricity bill, water bill, or property tax receipt

  • Ownership documents / sale deed

If Rented Property

  • Rent agreement

  • No-Objection Certificate (NOC) from the owner

  • Latest utility bill of the premises

If Shared Office/Co-working Space

  • NOC from space provider

  • Utility bill of the premises

  • Agreement issued by the workspace

8. Bank Account Proof

Any one of the following:

  • Cancelled cheque

  • First page of passbook

  • Bank statement (recent)

9. Digital Signature Certificate (DSC)

For Class 2 or Class 3 DSC of the authorized signatory.
Mandatory for completing the GST application for companies.

📝 Additional Notes

  • Ensure all documents are clear, readable, and updated.

  • Name & address in Aadhaar/PAN must match your GST application details.

  • If applying for multiple states, you must submit separate applications for each.

📢 How to Apply for GST Registration for a Private Limited Company

  1. Visit the GST portal (gst.gov.in)

  2. Fill Form GST REG-01

  3. Upload the required documents

  4. Complete e-verification using DSC

  5. Application is processed in 3–7 working days

After approval, you’ll receive your GSTIN and GST Registration Certificate.

Conclusion

Having the right documents ready makes GST registration for a Private Limited Company fast and hassle-free. Whether you’re a startup, small business, or scaling enterprise, keeping these documents handy ensures a smooth registration process and compliance with GST laws.

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